wedding planning & coordination
Budgeting:
Scheduling & Time Management:
Vendor Management:
Consulting & Design:
Create and maintain wedding budget
Review and assess all vendor contracts thoughtfully to ensure each is maximizing the event’s financial guidelines as well as meeting each stakeholders needs and desires
Assist in obtaining wedding insurance
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Event Execution Preparation:
Event Execution:
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Budgeting:
Scheduling & Time Management:
Vendor Management:
Consulting & Design:
Event Execution Preparation:
Event Execution:
Create and maintain wedding checklist
Schedule and attend vendor selection and planning appointments (This list may include venue, florist, photographer, filmmaker, entertainment, cakes, linen, transportation, stationary, caterer, lighting, wedding atelier, menswear, hair and makeup, décor, security, and valet.)
Offer helpful task organization, tips and templates throughout the process for items such as the wedding guest lists, monthly tasks, reminders, and more
Pre-determined monthly wedding meetings, weekly phone calls, and daily emails as necessary to plan and finalize wedding details
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Scheduling & Time Management:
Vendor Management:
Consulting & Design:
Recommend and manage contracts for vendors who fit the budget
Serve as liaison between all vendors ensuring that logistical needs are met, assembling a cohesive team
Schedule all portraits; attend portrait shoot and assist with delivery of wedding attire and floral
Manage wedding apparel (This could include wedding gown pick-up and one (1) bustle appointment and/or tuxedo or suit fittings.)
Assist in recommending dance lessons for the couple
Manage all post event removal from venue as well as ensure all contracted items were executed according to plan
Return all personal items and gifts to the couple following the honeymoon
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Event Execution Preparation:
Event Execution:
Budgeting:
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Scheduling & Time Management:
Vendor Management:
Consulting & Design:
Create and implement Pinterest strategy to assist with communicating your design vision
Manage and coordinate the design of stationery
Consult with stakeholders on important familial and cultural traditions as well as relevant wedding etiquette
Manage details such as childcare, important gifts, and overall guest experience
Manage family dynamics thoughtfully in conjunction with all stakeholders to ensure a personal and thoughtful celebration
Act as a sounding board for concerns, worries, and excitement for the day
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Event Execution Preparation:
Event Execution:
Budgeting:
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Scheduling & Time Management:
Vendor Management:
Consulting & Design:
Produce itinerary documents for the wedding party and all vendors with minute-by-minute wedding details
Provide vendor walk-through at reception venue one (1) week prior to the wedding
Gather and deliver amenity bags for out-of-town guests
Plan ceremony and discuss family information, pew seating, processional, and recessional
Meet with couple and family one (1) week prior to the wedding: pick up all personal items (guest book, pen, portrait, toasting glasses, sign-in book, cake knife, favors, programs, etc.) and transport to ceremony and reception venue
Attend rehearsal ceremony, coordinate ceremony (in the absence or in concurrence with on-site church coordinator), handle marriage license, and church fee
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Event Execution Preparation:
Event Execution:
Budgeting:
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Manage all vendor set-up on the day of your event and on-site coordination of partners throughout the event.
Manage all documents - layouts, itineraries, etc.
Work with all stakeholders, including the couple, families, wedding party, venue and vendors to maintain the timeline, troubleshooting anything that might arise and adjusting the schedule as needed
Maintain and execute inclement weather plans as needed for events with outdoor components
Coordinate payment of partner balances and distribute tips as requested
Coordinate transportation for out-of-town guests and wedding party
Deliver wedding attire, as well as assist couple and wedding party in dressing rooms prior to the ceremony - We stand ready to assist with your bow ties
Coordinate wedding ceremony and wedding reception (This includes pre-ceremony and post-ceremony pictures as well as day-of activities)
Manage important event day details including alphabetizing escort cards and place cards, gifts between the bride and groom, signing of the marriage license, special first looks between the bride and her parents, etc.
Hire and manage a professional coordination team to keep up with each and every detail with team members tailored to each specific event component *Assistants will be billed half day rates starting at $250 a day for travel and full day rates starting at $500 a day
Provide a fully stocked emergency kit with everything from safety pins to white chalk, a spare bow tie, and more - Honed from thousands of mini “emergencies”
Scheduling & Time Management:
Vendor Management:
Consulting & Design:
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Event Execution Preparation:
Event Execution:
Budgeting:
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“Julian produced a comprehensive timeline of tasks and we checked the boxes together.”
-Rachael, bride
“It was incredibly helpful, not to mention soothing, to be presented with 2-3 options and just make decisions from an already curated list. A huge part of that was Julian understanding my taste and aesthetics and finding vendors and styling that followed suit.”
Destination Management
Research, inquire, and present destination location options based on your vision, utilizing our existing relationships with each destination, while keeping guest experience as our focus
Partner with trusted travel guides as necessary to achieve maximized budgetary goals
Coordinate, plan, and execute exploration site visit to tour a minimum of three properties in desired location exploring opportunities for all aspects of the wedding weekend (The client will be responsible for the costs of airfare, accommodations, per diem, and transportation for each visit) *More than one selection site visit will incur an additional cost
Research, inquire, and present vendor partner recommendations based on our extensive wedding network
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Coordinate, plan, and execute development site visit to attend menu tasting, floral mock-up, rental selection and additional details as needed to complete wedding weekend development in the most efficient and time sensitive way possible (The client will be responsible for the costs of airfare, accommodations, per diem, and transportation for each visit) *More than one development site visit will incur an additional cost
Coordinate with vendor team and venues to ensure appropriate travel arrangements, lodging arrangements, transportation and shipping logistics are complete for all aspects of the wedding team
Confirm stakeholder travel itineraries
Plan wedding weekend guest activities
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Manage hotel room blocks to make sure that important guests have made appropriate travel arrangements and that the guest experience is exceptional
Coordinate, plan, and execute wedding weekend from on-site early arrival through guest departure and event strike (The client will be responsible for the costs of airfare, accommodations, per diem, and transportation for each visit)
Provide on-site coordination team to effectively execute and manage the details of all weekend events (The client will be responsible for the costs of airfare, accommodations, per diem, and transportation for the wedding weekend) *Assistants will be billed half day rates starting at $250 a day for travel and full day rates starting at $500 a day
Provide bilingual Spanish coordination team as needed
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“Julian is a true professional, and it shows from the amazing relationships he has established in the industry. He is there to give his honest opinion when you need to hear it, which I really appreciated. He made me feel great and completely in control of the planning process.”
-Heather, bride
Design & Production
Create wedding concept and design via Pinterest and custom design boards
Concept floor plans in conjunction with design partners to ensure event feasibility
Assist in imagining color palette and ensure it is translated throughout the overall event design
Imagine and implement custom details to personalize your guests experience to include custom dance floors, dance floor props, signage, amenity bags, all cute and darling details, etc.
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Procure and manage additional production partners to include, tenting, fabrication, power, HVAC, water, lighting, A/V, kitchen buildout, waste removal, valet, security, etc.
Coordinate and attend additional site visits and management meetings related directly to production
On-site production coordination throughout the installation and build process including checking in with tent progress and finish out, overseeing custom builds to ensure they are completed on time and that all power/water/HVAC is tested and working throughout
Coordinate with venue or location for important event production needs including, power availability, water access, HVAC needs, restrooms, etc.
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Ensure appropriate event permits and security needs are in place for a safe event
Implement appropriate contingency plans in case of inclement weather
Post-event coordination of event strike including final walkthrough, accompanied by all vendor partner leads, of site after strike is complete to ensure venue compliance and avoid unnecessary fees
Addition of minimum of 2 professional coordinators to ensure all details are implemented according to plan *Assistants will be billed half-day rates starting at $250 a day for travel and full day rates starting at $500 a day
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“I wouldn't have even considered planning a destination wedding without Julian. His experience and expertise were imperative to the process.”
-Becky, bride
wedding weekend events
Rehearsal Dinner Planning and Coordination
Post-Wedding Brunch
Welcome Party Planning and Coordination
Assist with venue and vendor selection
Consult on design of the event including concept, color story, and floor plan
Creation of event itinerary
Consult with stakeholders on important toasts or traditions for the evening
Coordinate itinerary with appropriate vendors
Coordinate any repurposed pieces from the weekend’s events as needed
Assist in invitation and day-of paper good creation and design
Confirm final vendor payments as needed and handle delivery of final checks as applicable
Day of coordination of event
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Rehearsal Dinner Planning and Coordination
Post-Wedding Brunch
Welcome Party Planning and Coordination
Assist with venue and vendor selection
Creation of event itinerary
Coordinating itinerary with appropriate vendors
Coordinating any repurposed pieces from the weekend’s events as needed
Assist in invitation and day-of paper good creation and design
Confirm final vendor payments as needed and handle delivery of final checks as applicable
Day of coordination of brunch event
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Post-Wedding Brunch
Welcome Party Planning and Coordination
Assist with venue and vendor selection
Consult on design of the event including concept, color story, and floor plan
Creation of event itinerary
Consult with stakeholders on important toasts or traditions for the evening
Coordinate itinerary with appropriate vendors
Coordinate any repurposed pieces from the weekend’s events as needed
Assist in invitation and day-of paper good creation and design
Confirm final vendor payments as needed and handle delivery of final checks as applicable
Day of coordination of event
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