Personalized Wedding Plan – Welch & Gallagher

Wedding Plan
Welch & Gallagher

Your Details

Wedding Date: Winter 2022/2023
Ceremony Location: Aspen, Jackson, Deer Valley, Big Sky, Steamboat
Wedding Reception Location: Aspen, Jackson, Deer Valley, Big Sky, Steamboat

Setting the Scene

Megan and Billy just got engaged on the 7th followed by a romantic getaway to Post Ranch Inn!  You are looking to have a wedding ceremony and reception with family and friends in Winter 2022/2023 with around 125-175 guests and are just getting started with planning.  You’re looking to plan a beautiful mountaintop ceremony followed by a fun reception in a Colorado mountain town, that brings both of your families together for a celebration focused on a great location, music, food and drinks, without too much focus on the formalities of a wedding.  Getting started planning from out of town during a pandemic has been a bit overwhelming, and you’re looking for a planner that understands what you’re looking for and can help alleviate any stress, understand your vision, and help this celebration come to life.

Your vision for this celebration weekend is to create a fun atmosphere where friends and family can dress up and enjoy a beautiful night out without the stress of a ‘“typical wedding.”  The perfect reception location will have gorgeous views, and a somewhat finished space that doesn’t need a decor overhaul, rather, some pretty floral and linens, cool lounge pieces, great food, and a great view!  We’ve identified a few potential locations as fitting the bill for your mountain winter celebration to bring guests coming from all over the country for a gorgeous evening celebrating Megan and Billy.  You’re looking for a planner to help you make smart decisions to maximize your investment in this important celebration and make it feel very personalized to the two of you without becoming over the top, or adding unnecessary stress.

Aesthetically, the evening will highlight the impressive views of whichever mountain town you select, adding in some gorgeous floral in a natural, ivory, white, and greenery palette with warm lighting to complete the look.  Megan and Billy, you really believe in an understated less is more type of atmosphere that truly reflects you as a couple and will allow for a relaxed vibe in an elevated atmosphere. Being well travelled, you are both into great food and wine, so ensuring that the meal is inviting and delicious with great presentation is an important aspect of the evening, along with attentive service and a great selection at the bar.

I absolutely understand that maintaining a full-time job and planning a wedding from out of state during a pandemic is overwhelming.  You want to host all of your closest friends and family in one of your favorite cities, participating in your favorite experiences, and truly enjoying the weekend without any unnecessary stress and chaos.  I would love to work with you both, and your families to make that come together into a beautiful and memorable weekend

“In a time of chaos, wonderment & being completely overwhelmed, Julian stepped in and gave us so much ease in our lives. That was a priceless gift.”

— Becky, Legacy Client

Your Personalized Wedding Options

Option 1

Event Planning & Coordination
Destination Management
Post-Wedding Brunch
Rehearsal Dinner
Welcome Party

Option 1 Detailed Description

Flat Rate: $24,595

*This selection includes turn-key coordination from guest arrival through departure with thoughtful planning of each and every detail. This is the ultimate package for hands-off peace of mind for a complete wedding weekend

Option 2

Event Planning & Coordination
Destination Management
Welcome Party
Rehearsal Dinner

Option 2 Detailed Description

Flat Rate: $20,595

*With this option, planning and execution is focused on the wedding day and the send-off doesn’t end at the sparkler (or otherwise) exit! Our team will handle every detail through the post-wedding brunch for a flawless and stress-free send-off to all of your family and friends

Option 3

Event Planning & Coordination
Destination Management

Option 3 Detailed Description

Flat Rate: $18,595

*Our gold standard and starting point for planning and execution, this is our comprehensive planning, production and design package for an unforgettable wedding day

Are you ready for some wedding planning transparency?


We look forward to executing the wedding planning option you select together to create a stress-free wedding that reflects you as a couple. We will:

  • Define and construct a budget with reasonable parameters to achieve your vision

  • Deep dive into your design inspirations (e.g., art, culture, architecture, etc.), which will create the foundation for an event that represents you both

  • Encourage and facilitate a conversation among relevant stakeholders to ensure everyone has been heard

  • Assist in incorporating both of your past histories into your future together

  • Provide communication tools and techniques to allow you to navigate the world of weddings

Wedding Ceremony Inspiration

Day-Of Inspiration

My Promises

  • I promise you’ll enjoy the planning and the wedding day.

  • I promise that you’ll always know where you stand – with the process, with the budget, and with the checklist.

  • I promise that you will never have to seek me out – I will always be available to assist throughout the process.

  • I promise to listen to your vision and ideas and together create a wedding that looks & feels like you.

  • I promise to never leave you alone on the wedding day. Someone will always be with you to assist with any need or issue that may arise.

  • I promise that there is no logistical challenge that I’m not up for – no problem that I cannot figure out some way to solve. And I’ll solve it – often before you are even aware of it.

  • I promise to use discretion in design, in spending and in the sharing of your information.

  • I promise to provide guidance and direction in protocol & etiquette to ensure that you are the best host possible for your guests.


Our Client Code

  • Flat fee structure: We provide clarity on exactly where we fit into your budget

  • Vendor transparency: We find the perfect retailers for you to work with and pay directly

  • Online portal access: We provide a platform for you to monitor and view your wedding progress in real-time

  • Passed-through savings: We provide you with savings, where applicable, utilizing our long-term industry relationships

  • Experience that matters: We provide you with over 15 years of personal experience navigating the world of weddings including stints in catering, floral, rentals and planning to guide you through the wedding maze

Mountaintop Wedding Inspiration

Mountaintop Wedding Inspiration

Mountain Wedding Inspiration

Mountain Wedding Inspiration

Reception Inspiration - Modern Mountain Club

Reception Inspiration – Modern Mountain Club

Measures of Success

  • Peace of mind in planning in a difficult location

  • Confidence in your vendor selections from years of past experience

  • Roadmap for an engagement with peaceful and attainable benchmarks

  • Guest and family-focused wedding weekend with options for every demographic and price point

  • Clear direction on communicating decisions effectively to your immediate family and friends

  • Attainable goal of ensuring your guests are relaxed, well taken care of and comfortable throughout the wedding weekend



“I have been in a handful of weddings and truly have not seen one wedding planner be as organized and efficient as Julian. We will forever be thanking him for his time, his talent, and his infectious energy for making our wedding the most perfect weekend.”

— Holland, Bride

Holland & James – Aspen, Colorado – The Little Nell Mountaintop

Gabrielle & Will – San Miguel de Allende, Mexico – Rosewood San Miguel


“No matter how many times someone says, “live in the moment” and “enjoy every moment” I think that might be impossible. The celebration flies by and is so incredibly magical but with Julian the planning is just as rewarding and fun as the celebration.”

— Gabrielle, Bride


I wear many hats (er bow ties.) I’m a diplomat, designer, advisor, counselor, sounding board,  dreamer… The list goes on.

I’ve dabbled and directed everything from catering sales and management for the Crescent Hotel and Rosewood Mansion, to wedding planning and floral design for Bella Flora of Dallas. And along this 15 year journey here’s what I know is true… 


And that way is whatever way makes you most comfortable.

I subscribe to the Platinum Rule of treat others as THEY would like to be treated. And as a Washington School of Protocol-trained expert, I’ve learned that etiquette is about making others feel comfortable.

That’s why, I’ll meet you wherever you are on this planning journey. And we’ll walk the path together. With discretion and good judgement. 

After all, the way you feel determines how your guests will feel. And I want them to feel fabulous!


Enter your information to download my FREE guide to visualizing and planning the wedding of your dreams. Inside you’ll find:

• Questions to help you discover your planning style
• Qualities to look for in a wedding planner
• Tips for building a mood board that truly reflects your style...

...and so much more.

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After 15 years in event planning and luxury hospitality, not only can I see the end goal but I know the path through.

And together, I’d love to walk that path with you

I'm Julian Leaver.