Personalized Wedding Plan – Van Wart & Zucker

Wedding Plan
Van Wart & Zucker

Your Details

Wedding Dates: August 6, 2022
Wedding Venue: Moonlight Basin, Big Sky, Montana

Setting the Scene

Carson and Andrew, you met in college at Texas A&M while hanging out with friends before a football game and have been together for about three and a half years. You recently got engaged when Andrew popped the question on the helicopter pad of the golf course at Moonlight Basin. It was a dream proposal followed by a fun weekend with friends, and you’re excited to return to this special location to plan your wedding!

Big Sky is a special location to the two of you as you’ve visited multiple times since Carson’s parents purchased a home there. Your vision for the weekend is an outdoor ceremony that really highlights the stunning mountain views followed by a tented reception. You’re still considering a stations-style dinner vs. a seated event. Most importantly, the reception should have a fun atmosphere that allows guests to mix, mingle and have fun without being tied to standard event tables. No doubt, we will get guests up and dancing with a party band that evening. While you haven’t nailed down a specific band to play, the energy of live music is key to the feel of the reception.

Aesthetically, Carson, you are leaning toward a fresh white floral palette that feels airy and light. You prefer an elevated transitional residential look in design that doesn’t lean too modern or too traditional. You also love a little bit of a Cape Cod feel with some hints of blue and white. Ultimately, the design should complement the gorgeous landscape with the mountain scenes being a key part of the look and not blurring into the background. You’re excited to host your friends and family in this gorgeous location and want to highlight it throughout the weekend.

At the moment, you’re both still discussing options with your friends and family for the flow of the wedding weekend. You’ll likely host a rehearsal dinner and welcome party to kick off the weekend, and send-off guests with a farewell brunch, but are still brainstorming the perfect locations of those pieces. Ultimately, you’d like to have your guests feel well hosted and really get to kick-back and enjoy this celebration alongside them without stressing about any of the details.

With planning from a distance, moves, and busy lives on your plate, you’re looking for a planner to assist with both vendor and logistics support and overall concept and design. You will have a wedding with your closest circle in attendance and are looking for it to be a fun and elevated experience, but not over-the-top. Carson and Andrew, you are interested in making your wedding as unique as possible for your guests who have potentially seen it all, and we stand ready to assist you in that cause.

“In a time of chaos, wonderment & being completely overwhelmed, Julian stepped in and gave us so much ease in our lives. That was a priceless gift.”

— Becky, Legacy Client

Your Personalized Wedding Options

Option 1

Event Planning & Coordination
Tented Design & Production
Rehearsal Dinner
Welcome Party
Post-Wedding Brunch

Option 1 Detailed Description

Flat Rate: $39,595

*This selection includes turn-key coordination from guest arrival through departure with thoughtful planning of each and every detail. This is the ultimate package for hands-off peace of mind for a complete wedding weekend

Option 2

Event Planning & Coordination
Tented Design & Production
Post-Wedding Brunch

Option 2 Detailed Description

Flat Rate: $33,595

*With this option, planning and execution is focused on the wedding day and the send off doesn’t end at the sparkler (or otherwise) exit! Our team will handle every detail through the post-wedding brunch for a flawless and stress free send off to all of your family and friends

Reception Inspiration

Option 3

Event Planning & Coordination
Tented Design & Production

Option 3 Detailed Description

Flat Rate: $29,595

*Our gold standard and starting point for planning and execution, this is our comprehensive planning, production and design package for an unforgettable wedding day

Are you ready for some wedding planning transparency?


We look forward to executing the wedding planning option you select together to create a stress-free wedding that reflects you as a couple. We will:

  • Define and construct a budget with reasonable parameters to achieve your vision

  • Deep dive into your design inspirations (e.g., art, culture, architecture, etc.), which will create the foundation for an event that represents you both

  • Encourage and facilitate a conversation among relevant stakeholders to ensure everyone has been heard

  • Assist in incorporating both of your past histories into your future together

  • Provide communication tools and techniques to allow you to navigate the world of weddings

Sperry Tent Inspiration

Sperry Tent Inspiration

White Floral Tent Entry Inspiration

White Floral Tent Entry Inspiration

My Promises

  • I promise you’ll enjoy the planning and the wedding day.

  • I promise that you’ll always know where you stand – with the process, with the budget, and with the checklist.

  • I promise that you will never have to seek me out – I will always be available to assist throughout the process.

  • I promise to listen to your vision and ideas and together create a wedding that looks & feels like you.

  • I promise to never leave you alone on the wedding day. Someone will always be with you to assist with any need or issue that may arise.

  • I promise that there is no logistical challenge that I’m not up for – no problem that I cannot figure out some way to solve. And I’ll solve it – often before you are even aware of it.

  • I promise to use discretion in design, in spending and in the sharing of your information.

  • I promise to provide guidance and direction in protocol & etiquette to ensure that you are the best host possible for your guests.


Our Client Code

  • Flat fee structure: We provide clarity on exactly where we fit into your budget

  • Vendor transparency: We find the perfect retailers for you to work with and pay directly

  • Online portal access: We provide a platform for you to monitor and view your wedding progress in real-time

  • Passed-through savings: We provide you with savings, where applicable, utilizing our long-term industry relationships

  • Experience that matters: We provide you with over 15 years of personal experience navigating the world of weddings including stints in catering, floral, rentals and planning to guide you through the wedding maze

Clear Structure Tented Inspiration

Sperry Sailcloth Tented Inspiration

Cake Display with White Floral

Cake Display with White Floral

Measures of Success

  • Peace of mind in planning for the first time and at a distance

  • Confidence in your vendor selections from years of past experience

  • Roadmap for an engagement with peaceful and attainable benchmarks

  • Guest and family-focused wedding weekend with options for every demographic and price point

  • Clear direction on communicating decisions effectively to your immediate family and friends

  • Attainable goal of ensuring your guests are relaxed, well taken care of and comfortable throughout the wedding weekend



“I have been in a handful of weddings and truly have not seen one wedding planner be as organized and efficient as Julian. We will forever be thanking him for his time, his talent, and his infectious energy for making our wedding the most perfect weekend.”

— Holland, Bride

Holland & James - The Little Nell, Aspen, Colorado

Holland & James – The Little Nell, Aspen, Colorado

Becky & Jeff, Querencia Club, San Jose Del Cabo, Mexico

Becky & Jeff, Querencia Club, San Jose Del Cabo, Mexico


“Planning a destination wedding has several challenges and logistics, I just wanted to make sure everything went smoothly and guests felt prepared and pampered. I wouldn’t have even considered planning a destination wedding without Julian. His experience and expertise were imperative to the process.”

-Becky, Bride


I wear many hats (er bow ties.) I’m a diplomat, designer, advisor, counselor, sounding board,  dreamer… The list goes on.

I’ve dabbled and directed everything from catering sales and management for the Crescent Hotel and Rosewood Mansion, to wedding planning and floral design for Bella Flora of Dallas. And along this 15 year journey here’s what I know is true… 


And that way is whatever way makes you most comfortable.

I subscribe to the Platinum Rule of treat others as THEY would like to be treated. And as a Washington School of Protocol-trained expert, I’ve learned that etiquette is about making others feel comfortable.

That’s why, I’ll meet you wherever you are on this planning journey. And we’ll walk the path together. With discretion and good judgement. 

After all, the way you feel determines how your guests will feel. And I want them to feel fabulous!


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• Questions to help you discover your planning style
• Qualities to look for in a wedding planner
• Tips for building a mood board that truly reflects your style...

...and so much more.

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After 15 years in event planning and luxury hospitality, not only can I see the end goal but I know the path through.

And together, I’d love to walk that path with you

I'm Julian Leaver.