Personalized Wedding Plan Leslie & Hugo

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Wedding Date: April 3, 2021
Ceremony and Reception Location: Interested in Investigating Mexico, Italy, or Portugal

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Setting the Scene

Leslie and Hugo have been engaged a little over three weeks since Hugo popped the question at his birthday party right after the guests had sung him Happy Birthday. They both live in Los Angeles currently, but are drawn to a destination wedding as their guests will be traveling from all over the world.

They are looking to plan a wedding on April 3, 2021, and are starting the search with a few destinations in mind, but most importantly they want something that is not typical to other weddings they have attended. They will have around 35 guests from all over the country and world and would like to hold the ceremony and reception in a location that allows for a variety of experiences for their diverse guest count. Leslie and Hugo are also interested in a party that allows for a seated dinner for everyone allowing for a more formal (read black tie) event, and for everyone to be able to enjoy all of the same activities at the same time.  

While they both lean toward a style that is more traditional (ceremony) with a modern twist (reception), Leslie and Hugo believe in an understated less is more type of atmosphere that truly reflects them as a couple. They are both into food as well so the meal is a very important aspect of the evening, especially for Hugo, while Leslie’s focus will be on the decor and making sure that their eventual reception space feels full yet appropriate to make their event truly intimate.

Planning as destination wedding they are interested in a planning package that includes both vendor and logistics support and overall concept and design. They will have a wedding with a large number of their friends in attendance and are looking for it to be fun and not too stuffy. Leslie and Hugo are interested in making their wedding as unique as possible for their guests who have potentially seen it all!

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Process

We look forward to executing the below plan together to create a stress-free wedding that reflects you as a couple.

• Deep dive into your design inspirations (e.g., art, culture, architecture, etc.), which will create the foundation for an event that represents you both

• Define and construct a budget with reasonable parameters to achieve your vision

• Encourage and facilitate a conversation among relevant stakeholders to ensure everyone has been heard

• Assist in incorporating both of your past histories into your future together

• Provide communication tools and techniques to allow you to navigate the world of weddings

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My Promises

• I promise you’ll enjoy the planning and the wedding day.

• I promise that you’ll always know where you stand – with the process, with the budget, and with the checklist.

• I promise that you will never have to seek me out – I will always be available to assist throughout the process.

• I promise to listen to your vision and ideas and together create a wedding that looks & feels like you.

• I promise to never leave you alone on the wedding day. Someone will always be with you to assist with any need or issue that may arise.

• I promise that there is no logistical challenge that I’m not up for – no problem that I cannot figure out some way to solve. And I’ll solve it – often before you are even aware of it.

• I promise to use discretion in design, in spending and in the sharing of your information.

• I promise to provide guidance and direction in protocol & etiquette to ensure that you are the best host possible for your guests.

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Client Code

• Flat fee structure: We provide clarity on exactly where we fit into your budget

• Vendor transparency: We find the perfect retailers for you to work with and pay directly

• Online portal access: We provide a platform for you to monitor and view your wedding progress in real-time

• Passed-through savings: We provide you with savings, where applicable, utilizing our long-term industry relationships

• Experience that matters: We provide you with over 15 years of personal experience navigating the world of weddings including stints in catering, floral, rentals and planning to guide you through the wedding maze

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Measures of Success

• Peace of mind in planning long distance

• Confidence in your vendor selections from years of past experience

• Roadmap for an engagement with peaceful and attainable benchmarks

• Guest and family-focused wedding weekend with options for every demographic and price point

• Clear direction on communicating decisions effectively to your immediate family and friends

• Attainable goal of ensuring your guests are relaxed, well taken care of and comfortable throughout the wedding weekend

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Personalized Wedding Plan 

Please find below your road map to a successful, beautiful, and bespoke event.

Pre-Wedding

• Create and maintain wedding checklist

• Create and maintain wedding budget

• Recommend and manage contracts for vendors who fit the budget

• Schedule and attend vendor selection and planning appointments (This list may include venue, florist, photographer, filmmaker, entertainment, cakes, linen, transportation, stationary, caterer, lighting, wedding atelier, menswear, hair and makeup, décor, security, and valet.)

• Manage and coordinate the design of stationary

• Schedule all portraits; attend portrait shoot and assist with delivery of wedding attire and floral

• For destination weddings, provide a minimum of three site visits, one of which will be the wedding weekend (The client will be responsible for the costs of airfare, accommodations, per diem, and transportation for each visit.)

• Pre-determined monthly wedding meetings, weekly phone calls, and daily emails as necessary to plan and finalize wedding details

• Produce itinerary documents for the wedding party and all vendors with minute-by-minute wedding details

• Provide vendor walk-through at reception venue one (1) week prior to the wedding

• Gather and deliver amenity bags for out-of-town guests

• Manage wedding apparel (This could include wedding gown pick-up and one (1) bustle appointment and/or tuxedo or suit fittings.)

• Assist in obtaining wedding insurance

• Assist in recommending dance lessons for the couple

• Plan ceremony and discuss family information, pew seating, processional, and recessional

• Meet with couple and family one (1) week prior to the wedding: pick up all personal items (guest book, pen, portrait, toasting glasses, sign-in book, cake knife, favors, programs, etc.) and transport to ceremony and reception venue

• Attend rehearsal ceremony, coordinate ceremony (in the absence or in concurrence with on-site church coordinator), handle marriage license, and church fee

• Consult on personal design and wedding vision

• Create wedding concept, design, floor plans, and color palette

Wedding Day

• Manage all vendor set-up on the day of your event and on-site coordination of partners throughout the event

• Coordinate payment of partner balances and distribute tips as requested

• Coordinate transportation for out-of-town guests and wedding party

• Deliver wedding attire, as well as assist couple and wedding party in the dressing rooms prior to the ceremony

• Coordinate wedding ceremony and wedding reception (This includes pre-ceremony and post-ceremony pictures as well as day-of activities.)

Post Wedding

• Return all personal items and gifts to the couple following the honeymoon

 

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Investment

Flat Wedding Planning Fee: $15000 | 50% retainer due at signing | 25% halfway to the wedding | 25% two weeks prior to the wedding

Note: The above fee includes wedding and reception planning. It does not include the cost of rehearsal dinner, welcome party, or post-wedding brunch planning. The cost of each additional party is a $5000 flat fee per event.

Destination Note: For destination weddings, client will provide a minimum of three site visits, one of which will be the wedding weekend (The client will be responsible for the costs of airfare, accommodations, per diem, and transportation for each visit.)

Additional Staffing Fee: $30 per hour for assistants on the wedding weekend | billed post-wedding

 

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Praise

  

“I have been in a handful of weddings and truly have not seen one wedding planner be as organized and efficient as Julian. We will forever be thanking him for his time, his talent, and his infectious energy for making our wedding the most perfect weekend.”

— Kasey, Bride

 

“No matter how many times someone says, “live in the moment” and “enjoy every moment” I think that might be impossible. The celebration flies by and is so incredibly magical but with Julian the planning is just as rewarding and fun as the celebration.”

— Gabrielle, Bride

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Planner

Julian has over 15 years in the event planning, luxury hospitality, and etiquette industry. His diverse experience includes catering management, floral design, corporate occasions, and large-scale wedding and event production. Julian enjoys playing golf; is an avid reader; and loves traveling, having visited over 20 countries around the world. 

 

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