Personalized Wedding Plan Eagle & Buffmire

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Wedding Date: August 15, 2020
Ceremony & Reception Location: Private Residence: 6522 Belmead Drive Dallas, Texas 75230

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Setting the Scene

Mary-Madison and Edwin were introduced to each other through a mutual friend. He is originally from Alaska and she is from Fort Worth.

They are looking to plan a wedding on August 15, 2020 with a ceremony in the front yard of her Aunt and Uncle’s home in Preston Hollow here in Dallas. They will follow that with a casual luncheon provided by a food truck and a fun and relaxed pool party. Most importantly though they want something that is a little different from everyone else and that is fun for their friends and family who will be traveling in. They will have 65 guests and are looking for a more casual mingling style reception.  

Mary-Madison & Edwin are interested in a planning package that includes both vendor and logistics support and overall concept and design. They will have a wedding with a large number of their friends in attendance and are looking for it to be fun and not too stuffy or cheesy.

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Process

We look forward to executing the below plan together to create a stress-free wedding that reflects you as a couple.

• Deep dive into your design inspirations (e.g., art, culture, architecture, etc.), which will create the foundation for an event that represents you both

• Define and construct a budget with reasonable parameters to achieve your vision

• Encourage and facilitate a conversation among relevant stakeholders to ensure everyone has been heard

• Assist in incorporating both of your past histories into your future together

• Provide communication tools and techniques to allow you to navigate the world of weddings

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Client Code

• Fee options: Flat fee structure so that you know exactly where we fit into your budget

• Vendor transparency: We find the perfect retailers for you to work with and pay directly

• Online portal access: We provide a platform for you to monitor and view your wedding progress in real-time

• Passed-through savings: We provide you with savings, where applicable, utilizing our long-term industry relationships

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Measures of Success

• Peace of mind in planning in interesting times

• Confidence in your vendor selections from years of past experience

• Word tracks for communicating exactly what it is you are trying to achieve

• Roadmap for an engagement with peaceful and attainable benchmarks

• Guest and family-focused wedding weekend

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Personalized Wedding Plan 

Please find below your road map to a successful, beautiful, and bespoke event.

Pre-Wedding

• Create and maintain wedding checklist

• Create and maintain wedding budget

• Recommend and manage contracts for vendors who fit the budget

• Schedule and attend vendor selection and planning appointments (This list may include venue, florist, photographer, filmmaker, entertainment, cakes, linen, transportation, stationary, caterer, lighting, wedding atelier, menswear, hair and makeup, décor, security, and valet.)

• Manage and coordinate the design of stationary

• Pre-determined monthly wedding meetings, weekly phone calls, and daily emails as necessary to plan and finalize wedding details

• Produce itinerary documents for the wedding party and all vendors with minute-by-minute wedding details

• Provide vendor walk-through at reception venue one (1) week prior to the wedding

• Plan ceremony and discuss family information, pew seating, processional, and recessional

• Meet with couple and family one (1) week prior to the wedding: pick up all personal items (guest book, pen, portrait, toasting glasses, sign-in book, cake knife, favors, programs, etc.) and transport to ceremony and reception venue

• Attend rehearsal ceremony, coordinate ceremony (in the absence or in concurrence with on-site church coordinator), handle marriage license

• Consult on personal design and wedding vision

• Create wedding concept, design, floor plans, and color palette

Wedding Day

• Manage all vendor set-up on the day of your event and on-site coordination of partners throughout the event

• Coordinate payment of partner balances and distribute tips as requested

• Coordinate transportation for out-of-town guests and wedding party

• Coordinate wedding ceremony and wedding reception (This includes pre-ceremony and post-ceremony pictures as well as day-of activities.)

 

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Investment

Wedding Planning Fee:

Flat Fee: $3000 | 50% retainer due at signing | 50% two weeks prior to the wedding

Note: The above fee includes wedding and reception planning. They do not include the cost of rehearsal dinner, welcome party, or post-wedding brunch planning.

Additional Staffing Fee: $30 per hour for assistants on the wedding weekend | billed post-wedding

Additional Rehearsal Dinner Fee: $500 | 50% retainer due at signing | 50% two weeks prior to the wedding

 

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Praise

  

“I have been in a handful of weddings and truly have not seen one wedding planner be as organized and efficient as Julian. We will forever be thanking him for his time, his talent, and his infectious energy for making our wedding the most perfect weekend.”

— Kasey, Bride

 

“No matter how many times someone says, “live in the moment” and “enjoy every moment” I think that might be impossible. The celebration flies by and is so incredibly magical but with Julian the planning is just as rewarding and fun as the celebration.”

— Gabrielle, Bride

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Planner

Julian has over 15 years in the event planning, luxury hospitality, and etiquette industry. His diverse experience includes catering management, floral design, corporate occasions, and large-scale wedding and event production. Julian enjoys playing golf; is an avid reader; and loves traveling, having visited over 20 countries around the world. 

 

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