Personalized Wedding Plan Davis & Schaefer

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Wedding Date: September 5, 2020
Ceremony & Reception Location: The Nasher Sculpture Center

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Setting the Scene

Tiffany and Matthew have been engaged since November 1st of last year! While they are both now living in Lawton, Oklahoma, Tiffany as a banker and Matthew as a pilot, they are looking to hold their wedding in Dallas as they have found the perfect garden location in The Nasher Sculpture Center. While the first two months of their engagement were spent house hunting they are ready to dig in and get some items checked off of their list.

Fortunately, Tiffany is very comfortable speaking with vendors, so she is searching for a planner who can assist her with whittling down the vast variety of choices in the wedding world through personal work experiences, design expertise and the ability to translate her vision into the exact words to bring it to life. It’s very important to both Tiffany and Matthew that they are able to relax on their wedding day surrounded by their favorite people, good music, good food, and a sense of feeling pampered.

They are looking to plan a wedding on September 5, 2020 at The Nasher Sculpture Center and most importantly they want something that is a little different from everyone else. They will have between 125 and 150 guests and would like to hold both the ceremony and reception at the same location and are also interested in a party that allows for a seated dinner for everyone.  

While they both lean towards a style that is more modern, deconstructed, organic, green, and different, they believe in an understated less is more type of atmosphere that truly reflects them as a couple and one that will stand the test of time. They are both into food as well so the meal is a very important aspect of the evening, especially for Matthew, while Tiffany’s focus will be on the decor and making sure that The Nasher feels full yet appropriate to make their event truly intimate.

Tiffany & Matthew are interested in a planning package that includes both vendor and logistics support and overall concept and design. They will have a wedding with a large number of their friends in attendance and are looking for it to be fun and not too stuffy or cheesy. Tiffany & Matthew are interested in making their wedding as unique and timeless as possible for their guests who have potentially seen it all!

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Process

We look forward to executing the below plan together to create a stress-free wedding that reflects you as a couple.

• Deep dive into your design inspirations (e.g., art, culture, architecture, etc.), which will create the foundation for an event that represents you both

• Define and construct a budget with reasonable parameters to achieve your vision

• Encourage and facilitate a conversation among relevant stakeholders to ensure everyone has been heard

• Assist in incorporating both of your past histories into your future together

• Provide communication tools and techniques to allow you to navigate the world of weddings

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Client Code

• Fee options: We provide pricing options to fit your preference so that you know exactly where we fit into your budget

• Vendor transparency: We find the perfect retailers for you to work with and pay directly

• Online portal access: We provide a platform for you to monitor and view your wedding progress in real-time

• Passed-through savings: We provide you with savings, where applicable, utilizing our long-term industry relationships

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Measures of Success

• Peace of mind in planning for Plans A, B and C

• Confidence in your vendor selections from years of past experience

• Word tracks for communicating exactly what it is you are trying to achieve

• Roadmap for an engagement with peaceful and attainable benchmarks

• Guest and family-focused wedding weekend

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Personalized Wedding Plan 

Please find below your road map to a successful, beautiful, and bespoke event.

Pre-Wedding

• Create and maintain wedding checklist

• Create and maintain wedding budget

• Recommend and manage contracts for vendors who fit the budget

• Schedule and attend vendor selection and planning appointments (This list may include venue, florist, photographer, filmmaker, entertainment, cakes, linen, transportation, stationary, caterer, lighting, wedding atelier, menswear, hair and makeup, décor, security, and valet.)

• Manage and coordinate the design of stationary

• Schedule all portraits; attend portrait shoot and assist with delivery of wedding attire and floral

• Pre-determined monthly wedding meetings, weekly phone calls, and daily emails as necessary to plan and finalize wedding details

• For destination weddings, provide a minimum of three site visits, one of which will be the wedding weekend (The client will be responsible for the costs of airfare, accommodations, per diem, and transportation for each visit.)

• Produce itinerary documents for the wedding party and all vendors with minute-by-minute wedding details

• Provide vendor walk-through at reception venue one (1) week prior to the wedding

• Gather and deliver amenity bags for out-of-town guests

• Manage wedding apparel (This could include wedding gown pick-up and one (1) bustle appointment and/or tuxedo or suit fittings.)

• Assist in obtaining wedding insurance

• Assist in recommending dance lessons for the couple

• Plan ceremony and discuss family information, pew seating, processional, and recessional

• Meet with couple and family one (1) week prior to the wedding: pick up all personal items (guest book, pen, portrait, toasting glasses, sign-in book, cake knife, favors, programs, etc.) and transport to ceremony and reception venue

• Attend rehearsal ceremony, coordinate ceremony (in the absence or in concurrence with on-site church coordinator), handle marriage license, and church fee

• Consult on personal design and wedding vision

• Create wedding concept, design, floor plans, and color palette

Wedding Day

• Manage all vendor set-up on the day of your event and on-site coordination of partners throughout the event

• Coordinate payment of partner balances and distribute tips as requested

• Coordinate transportation for out-of-town guests and wedding party

• Deliver wedding attire, as well as assist couple and wedding party in the dressing rooms prior to the ceremony

• Coordinate wedding ceremony and wedding reception (This includes pre-ceremony and post-ceremony pictures as well as day-of activities.)

Post Wedding

• Return all personal items and gifts to the couple following the honeymoon

 

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Investment

Wedding Planning Fee Options: 

Option 1 – Flat Fee: $15000 | Billed monthly for 7 months at $2142.85 a month from March through September 2020

Option 2 – Percentage Based Fee: 12% of total budget, minimum of $12500 | Billed monthly for 7 months at $1785.71 a month from March through September 2020, with the final bill based on actuals from the wedding the week following its completion.

Note: The above fees include wedding and reception planning. They do not include the cost of rehearsal dinner, welcome party, or post-wedding brunch planning.

Additional Staffing Fee: $30 per hour for assistants on the wedding weekend | billed post-wedding

 

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Praise

  

“I have been in a handful of weddings and truly have not seen one wedding planner be as organized and efficient as Julian. We will forever be thanking him for his time, his talent, and his infectious energy for making our wedding the most perfect weekend.”

— Kasey, Bride

 

“No matter how many times someone says, “live in the moment” and “enjoy every moment” I think that might be impossible. The celebration flies by and is so incredibly magical but with Julian the planning is just as rewarding and fun as the celebration.”

— Gabrielle, Bride

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Planner

Julian has over 15 years in the event planning, luxury hospitality, and etiquette industry. His diverse experience includes catering management, floral design, corporate occasions, and large-scale wedding and event production. Julian enjoys playing golf; is an avid reader; and loves traveling, having visited over 20 countries around the world. 

 

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