Personalized Wedding Plan Lynn Darden & John Durbin

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Wedding Date: October 10, 17, or 31, 2020
Ceremony Location: Ridgewood Country Club – Outdoor Lawn
Wedding Reception Location: Ridgewood Country Club – Tent & Disco

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Setting the Scene

Lynn and John have been dating since since they met in San Antonio, through friends, the weekend of the Alamo Bowl. Lynn made her way there via TCU where she studied PR & Marketing and John landed there via A&M where he studied Finance. They have been dating long distance through college and into the present as Lynn currently resides in Austin and John in Houston. They bring to their relationship two families rooted in Texas, both very family-focused, and steeped in tradition. With most of their guests living in Texas they expect a large number of them to travel to Waco for their wedding.   

They are looking to plan a wedding on either October 10, 17, or 31, 2020, and are in discussions to book Ridgewood Country Club, where Carla and Ross, Lynn’s parents, are members. They will have between 250-300 guests from all over Texas and are inspired by a traditional wedding that is a true reflection of their tastes. They would like to hold both the ceremony and reception at the same location and are also interested in a party that allows for a seated dinner, if possible, in a tent at the Country Club, followed by a disco after party in a transformed ballroom. 

Ideally, they will hold their ceremony on a lovely lawn close to sunset, their cocktail hour near the tent and a seated dinner in a sperry tent near the 19th hole. Both Lynn and John lean toward a more traditional with a modern twist style of wedding with warmer colors and an understated less is more type of atmosphere that truly reflects them as a couple. It is very important to them both that their guests have a seamless experience that allows for small surprises along the way and that they are truly moved by the best that their families and Waco have to offer.

Planning for the first time, Lynn & John are interested in a planning package that includes both vendor and logistics support and overall concept and design. They will have a wedding with a large number of their friends in attendance and are looking for it to be fun and not too stuffy while also incredibly intimate. Lynn & John are interested in making their wedding as unique as possible for their guests who have potentially seen it all!

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Process

We look forward to executing the below plan together to create a stress-free wedding that reflects you as a couple.

• Deep dive into your design inspirations (e.g., art, culture, architecture, etc.), which will create the foundation for an event that represents you both

• Define and construct a budget with reasonable parameters to achieve your vision

• Encourage and facilitate a conversation among relevant stakeholders to ensure everyone has been heard

• Assist in incorporating both of your past histories into your future together

• Provide communication tools and techniques to allow you to navigate the world of weddings

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Client Code

• Flat fee structure: We provide clarity on exactly where we fit into your budget

• Vendor transparency: We find the perfect retailers for you to work with and pay directly

• Online portal access: We provide a platform for you to monitor and view your wedding progress in real-time

• Passed-through savings: We provide you with savings, where applicable, utilizing our long-term industry relationships

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Measures of Success

• Peace of mind in planning for the first time

• Confidence in your vendor selections from years of past experience

• Roadmap for an engagement with peaceful and attainable benchmarks

• Guest and family-focused wedding weekend

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Personalized Wedding Plan 

Please find below your road map to a successful, beautiful, and bespoke event.

Pre-Wedding

• Create and maintain wedding checklist

• Create and maintain wedding budget

• Recommend and manage contracts for vendors who fit the budget

• Schedule and attend vendor selection and planning appointments (This list may include venue, florist, photographer, filmmaker, entertainment, cakes, linen, transportation, stationary, caterer, lighting, wedding atelier, menswear, hair and makeup, décor, security, and valet.)

• Manage and coordinate the design of stationary

• Schedule all portraits; attend portrait shoot and assist with delivery of wedding attire and floral

• Pre-determined monthly wedding meetings, weekly phone calls, and daily emails as necessary to plan and finalize wedding details

• For destination weddings, provide a minimum of three site visits, one of which will be the wedding weekend (The client will be responsible for the costs of airfare, accommodations, per diem, and transportation for each visit.)

• Produce itinerary documents for the wedding party and all vendors with minute-by-minute wedding details

• Provide vendor walk-through at reception venue one (1) week prior to the wedding

• Gather and deliver amenity bags for out-of-town guests

• Manage wedding apparel (This could include wedding gown pick-up and one (1) bustle appointment and/or tuxedo or suit fittings.)

• Assist in obtaining wedding insurance

• Assist in recommending dance lessons for the couple

• Plan ceremony and discuss family information, pew seating, processional, and recessional

• Meet with couple and family one (1) week prior to the wedding: pick up all personal items (guest book, pen, portrait, toasting glasses, sign-in book, cake knife, favors, programs, etc.) and transport to ceremony and reception venue

• Attend rehearsal ceremony, coordinate ceremony (in the absence or in concurrence with on-site church coordinator), handle marriage license, and church fee

• Consult on personal design and wedding vision

• Create wedding concept, design, floor plans, and color palette

Wedding Day

• Manage all vendor set-up on the day of your event and on-site coordination of partners throughout the event

• Coordinate payment of partner balances and distribute tips as requested

• Coordinate transportation for out-of-town guests and wedding party

• Deliver wedding attire, as well as assist couple and wedding party in the dressing rooms prior to the ceremony

• Coordinate wedding ceremony and wedding reception (This includes pre-ceremony and post-ceremony pictures as well as day-of activities.)

Post Wedding

• Return all personal items and gifts to the couple following the honeymoon

 

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Investment

Flat Wedding Planning Fee: $18000 | 50% retainer due at signing | 50% two weeks prior to the wedding

Note: The above fee includes wedding and reception planning. It does not include the cost of rehearsal dinner, welcome party, or post-wedding brunch planning.

Additional Staffing Fee: $30 per hour for assistants on the wedding weekend | billed post-wedding

 

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Praise

  

“I have been in a handful of weddings and truly have not seen one wedding planner be as organized and efficient as Julian. We will forever be thanking him for his time, his talent, and his infectious energy for making our wedding the most perfect weekend.”

— Kasey, Bride

 

“No matter how many times someone says, “live in the moment” and “enjoy every moment” I think that might be impossible. The celebration flies by and is so incredibly magical but with Julian the planning is just as rewarding and fun as the celebration.”

— Gabrielle, Bride

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Planner

Julian has over 15 years in the event planning, luxury hospitality, and etiquette industry. His diverse experience includes catering management, floral design, corporate occasions, and large-scale wedding and event production. Julian enjoys playing golf; is an avid reader; and loves traveling, having visited over 20 countries around the world. 

 

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