Personalized Wedding Plan – Cox & Madden

Wedding Plan
Cox & Madden

Your Details

Desired Wedding Date: May 13th, 2022
Ceremony & Reception Location: The Ritz-Carlton St. Thomas
California Celebration Reception: Location TBD, Southern California

Setting the Scene

Caitlin and D.A. you met at work about 4 years ago, and after getting engaged in April you’re ready to celebrate this next joyful phase. You’ve had to take a short break from wedding planning to get through D.A.’s injury recovery and are now ready to get back on track with planning a wedding for next year. You’re a busy couple, both working, building a home and planning a wedding and seeking a full-service wedding planner to help you bring these celebrations together seamlessly.

You have a vision for a wedding ceremony and reception with an intimate group of people at the Ritz-Carlton St. Thomas, a location that has been a special place for D.A.’s family growing up, and now holds significance for you both. You want to keep this weekend lovely but not over-the-top and most of all truly want to be able to enjoy this time with family and friends.

While this aspect of the wedding is still in the beginning stages, you’re picturing a welcome dinner in St. John after a boat cruise across the bay, giving your guests the flavor of this tropical oasis. The following day, will be the main event with an oceanside ceremony followed by dinner and dancing in the ballroom on property. Keeping these moments fun, memorable, and well thought out are key to a successful weekend hosting your nearest and dearest in St. Thomas.

After relaxing as a couple on an extended honeymoon, you’d like to celebrate with a larger group of friends and family in California, finding a location that’s beautiful and easy for guests to travel to. This event should be a fun celebration of your recent marriage and feels like an elevated party atmosphere. You’re open to various locations in California but are considering the Newport Beach area at the core of your search.

Caitlin, you’re a total details person and want to work with a planner that understands your taste and can execute it with precision allowing you to trust and enjoy this time of being engaged! You are seeking a planner that can understand your vision and make smart decisions on your behalf, and bring a wealth of knowledge, organization and creativity to the table. I stand ready to assist you in that cause.

“In a time of chaos, wonderment & being completely overwhelmed, Julian stepped in and gave us so much ease in our lives. That was a priceless gift.”

— Becky, Legacy Client

Your Personalized Wedding Options

Option 1

Event Planning & Coordination
St. Thomas Wedding Ceremony & Reception
Rehearsal Dinner
California Reception

Option 1 Detailed Description

Flat Rate: $29,595

*This selection includes turn-key coordination from guest arrival through departure with thoughtful planning of each and every detail of the St. Thomas Wedding Weekend, as well as full service planning of your California Reception. This is the ultimate package for hands-off peace of mind for a complete wedding celebration.

Option 2

Event Planning & Coordination
St. Thomas Wedding Ceremony & Reception
Rehearsal Dinner

Option 2 Detailed Description

Flat Rate: $17,595

*With this option, we apply the same standard for wedding planning and execution to the rehearsal dinner evening, for a stress free kick-off to the wedding weekend

Reception Inspiration

Option 3

Event Planning & Coordination
St. Thomas Wedding Ceremony & Reception

Option 3 Detailed Description

Flat Rate: $12,595

*Our gold standard and starting point for planning and execution, this is our comprehensive planning, production, and design package for an unforgettable wedding weekend

Are you ready for some wedding planning transparency?


We look forward to executing the wedding planning option you select together to create a stress-free wedding that reflects you as a couple. We will:

  • Define and construct a budget with reasonable parameters to achieve your vision

  • Deep dive into your design inspirations (e.g., art, culture, architecture, etc.), which will create the foundation for an event that represents you both

  • Encourage and facilitate a conversation among relevant stakeholders to ensure everyone has been heard

  • Assist in incorporating both of your past histories into your future together

  • Provide communication tools and techniques to allow you to navigate the world of weddings

Tabletop Inspiration

Tabletop Inspiration

Intimate Romantic Reception Inspiration

Intimate Romantic Reception Inspiration

My Promises

  • I promise you’ll enjoy the planning and the wedding day.

  • I promise that you’ll always know where you stand – with the process, with the budget, and with the checklist.

  • I promise that you will never have to seek me out – I will always be available to assist throughout the process.

  • I promise to listen to your vision and ideas and together create a wedding that looks & feels like you.

  • I promise to never leave you alone on the wedding day. Someone will always be with you to assist with any need or issue that may arise.

  • I promise that there is no logistical challenge that I’m not up for – no problem that I cannot figure out some way to solve. And I’ll solve it – often before you are even aware of it.

  • I promise to use discretion in design, in spending and in the sharing of your information.

  • I promise to provide guidance and direction in protocol & etiquette to ensure that you are the best host possible for your guests.


Our Client Code

  • Flat fee structure: We provide clarity on exactly where we fit into your budget

  • Vendor transparency: We find the perfect retailers for you to work with and pay directly

  • Online portal access: We provide a platform for you to monitor and view your wedding progress in real-time

  • Passed-through savings: We provide you with savings, where applicable, utilizing our long-term industry relationships

  • Experience that matters: We provide you with over 15 years of personal experience navigating the world of weddings including stints in catering, floral, rentals and planning to guide you through the wedding maze

Details Inspiration

Details Inspiration

Reception Inspiration

Reception Inspiration

Measures of Success

  • Peace of mind in planning for the first time

  • Confidence in your vendor selections from years of past experience

  • Roadmap for an engagement with peaceful and attainable benchmarks

  • Guest and family-focused wedding weekend with options for every demographic and price point

  • Clear direction on communicating decisions effectively to your immediate family and friends

  • Attainable goal of ensuring your guests are relaxed, well taken care of and comfortable throughout the wedding weekend



“I wouldn’t have even considered planning a destination wedding without Julian. His experience and expertise were imperative to the process. His range of knowledge, capabilities, creativity, execution and calm demeanor make him a crucial asset.”

— Becky, Bride

Becky & Jeff - Cabo San Lucas, Mexico - Querencia Club

Becky & Jeff – Cabo San Lucas, Mexico – Querencia Club

Ashley & Daniel - Dallas, Texas - Arlington Hall

Leigh & Michael – Laguna Beach, California – Montage


Julian was thoughtful, patient, calm and innovative throughout the entire process. He helped ease my anxiety on all of the little details, and let me enjoy the fun parts of planning a wedding. I never had to worry about what Julian was doing-I knew that he would follow through and get everything done exceptionally.”

— Leigh, Bride


I wear many hats (er bow ties.) I’m a diplomat, designer, advisor, counselor, sounding board,  dreamer… The list goes on.

I’ve dabbled and directed everything from catering sales and management for the Crescent Hotel and Rosewood Mansion, to wedding planning and floral design for Bella Flora of Dallas. And along this 15 year journey here’s what I know is true… 


And that way is whatever way makes you most comfortable.

I subscribe to the Platinum Rule of treat others as THEY would like to be treated. And as a Washington School of Protocol-trained expert, I’ve learned that etiquette is about making others feel comfortable.

That’s why, I’ll meet you wherever you are on this planning journey. And we’ll walk the path together. With discretion and good judgement. 

After all, the way you feel determines how your guests will feel. And I want them to feel fabulous!


Enter your information to download my FREE guide to visualizing and planning the wedding of your dreams. Inside you’ll find:

• Questions to help you discover your planning style
• Qualities to look for in a wedding planner
• Tips for building a mood board that truly reflects your style...

...and so much more.

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After 15 years in event planning and luxury hospitality, not only can I see the end goal but I know the path through.

And together, I’d love to walk that path with you

I'm Julian Leaver.