Personalized Wedding Plan Bernstein & Kalish

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Wedding Date: January 17, 2021
Ceremony Location: Temple Emanu-El – Stern Chapel
Wedding Reception Location: Crescent Club

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Setting the Scene

Kamala and Paul currently reside in Houston and had originally planned for a March 2021 wedding in Miami for all of their friends and family from around the country and world. As the deadlines for each of their main vendors approach they have decided to scale back their celebration and determined that they don’t want to wait until 2022 to get married with their original plan. They have selected Dallas, where Kamala has family roots, to tie the knot.

They are looking to plan a wedding on January 17, 2021 and have settled on an intimate ceremony & reception for 40 guests at Temple Emanu-El followed by a small reception at The Crescent Club. Most importantly they want something that is not typical to other weddings they have attended and that feels authentically like them. Their vision of a ceremony in the Stern Chapel, followed by an elegant cocktail hour overlooking Dallas in the Crescent Club bar paired with a romantic candlelight dinner in the Gourmet room and topped off with dancing and dessert back in the bar, on the original leather dance floor, will allow for everyone to be together and really bond over this shared experience. They are also interested in a utilizing vendors that they had already booked for their event in Miami (photo, band, florist) in reimagined ways so that they are able to capitalize on deposits that are not refundable.

While they both lean toward a style that is more modern but classic, Kamala and Paul believe in an understated less is more type of atmosphere that truly reflects them as a couple. They are both into food as well so ensuring the meal errs on the side of great is a very important aspect of the evening as well as a focus on the decor (White’s & Gold’s) and making sure that their dining space feels full yet appropriate to make their event truly intimate.

Planning in a very short window, they are interested in a planning package that includes both vendor and logistics support and overall concept and design. They will have a wedding with their closest circle in attendance and are looking for it to be fun and not too stuffy. Kamala and Paul are interested in making their wedding as unique as possible for their guests who are coming together in this very special time.

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Process

We look forward to executing the below plan together to create a stress-free wedding that reflects you as a couple.

• Define and construct a budget with reasonable parameters to achieve your vision

• Deep dive into your design inspirations (e.g., art, culture, architecture, etc.), which will create the foundation for an event that represents you both

• Encourage and facilitate a conversation among relevant stakeholders to ensure everyone has been heard

• Assist in incorporating both of your past histories into your future together

• Provide communication tools and techniques to allow you to navigate the world of weddings

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My Promises

• I promise you’ll enjoy the planning and the wedding day.

• I promise that you’ll always know where you stand – with the process, with the budget, and with the checklist.

• I promise that you will never have to seek me out – I will always be available to assist throughout the process.

• I promise to listen to your vision and ideas and together create a wedding that looks & feels like you.

• I promise to never leave you alone on the wedding day. Someone will always be with you to assist with any need or issue that may arise.

• I promise that there is no logistical challenge that I’m not up for – no problem that I cannot figure out some way to solve. And I’ll solve it – often before you are even aware of it.

• I promise to use discretion in design, in spending and in the sharing of your information.

• I promise to provide guidance and direction in protocol & etiquette to ensure that you are the best host possible for your guests.

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Client Code

• Flat fee structure: We provide clarity on exactly where we fit into your budget

• Vendor transparency: We find the perfect retailers for you to work with and pay directly

• Online portal access: We provide a platform for you to monitor and view your wedding progress in real-time

• Passed-through savings: We provide you with savings, where applicable, utilizing our long-term industry relationships

• Experience that matters: We provide you with over 15 years of personal experience navigating the world of weddings including stints in catering, floral, rentals and planning to guide you through the wedding maze

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Measures of Success

• Peace of mind in planning with a quick turnaround

• Confidence in your vendor selections from years of past experience

• Roadmap for an engagement with peaceful and attainable benchmarks

• Guest and family-focused wedding weekend with options for every demographic and price point

• Clear direction on communicating decisions effectively to your immediate family and friends

• Attainable goal of ensuring your guests are relaxed, well taken care of and comfortable throughout the wedding weekend

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Personalized Wedding Plan 

Please find below your road map to a successful, beautiful, and bespoke event.

Pre-Wedding

• Create and maintain wedding checklist

• Create and maintain wedding budget

• Recommend and manage contracts for vendors who fit the budget as well as manage contracts that have been previously signed from your Miami event

• Schedule and attend vendor selection and planning appointments for vendors not already selected (This list may include venue, florist, photographer, filmmaker, entertainment, cakes, linen, transportation, stationary, caterer, lighting, wedding atelier, menswear, hair and makeup, décor, security, and valet.)

• Manage and coordinate the design of stationary

• Pre-determined monthly wedding meetings, weekly phone calls, and daily emails as necessary to plan and finalize wedding details

• Produce itinerary documents for the wedding party and all vendors with minute-by-minute wedding details

• Provide vendor walk-through at reception venue one (1) week prior to the wedding

• Gather and deliver amenity bags for out-of-town guests

• Manage wedding apparel (This could include wedding gown pick-up and one (2) bustle appointments)

• Assist in obtaining wedding insurance

• Assist in recommending dance lessons for the couple

• Plan ceremony and discuss family information, pew seating, processional, and recessional

• Meet with couple and family one (1) week prior to the wedding: pick up all personal items (guest book, pen, portrait, toasting glasses, sign-in book, cake knife, favors, programs, etc.) and transport to ceremony and reception venue

• Attend rehearsal ceremony, coordinate ceremony (in the absence or in concurrence with on-site church coordinator), handle marriage license, and church fee

• Consult on personal design and wedding vision

• Create wedding concept, design, floor plans, and color palette

Wedding Day

• Manage all vendor set-up on the day of your event and on-site coordination of partners throughout the event

• Coordinate payment of partner balances and distribute tips as requested

• Coordinate transportation for out-of-town guests and wedding party

• Deliver wedding attire, as well as assist couple and wedding party in the dressing rooms prior to the ceremony

• Coordinate wedding ceremony and wedding reception (This includes pre-ceremony and post-ceremony pictures as well as day-of activities.)

Post Wedding

• Return all personal items and gifts to the couple following the honeymoon

 

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Rates

Flat Wedding Planning Rate: $7500 | 50% retainer due at signing | 50% two weeks prior to the wedding

Note: The above fee includes wedding and reception planning. It does not include the cost of rehearsal dinner, welcome party, or post-wedding brunch planning.

Additional Staffing Fee: $30 per hour for assistants on the wedding weekend | billed post-wedding

 

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Praise

  

“I have been in a handful of weddings and truly have not seen one wedding planner be as organized and efficient as Julian. We will forever be thanking him for his time, his talent, and his infectious energy for making our wedding the most perfect weekend.”

— Kasey, Bride

 

“No matter how many times someone says, “live in the moment” and “enjoy every moment” I think that might be impossible. The celebration flies by and is so incredibly magical but with Julian the planning is just as rewarding and fun as the celebration.”

— Hillary, Bride

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Planner

I wear many hats (er bow ties.) I’m a diplomat, designer, advisor, counselor, sounding board,  dreamer… The list goes on.

I’ve dabbled and directed everything from catering sales and management for the Crescent Hotel and Rosewood Mansion, to wedding planning and floral design for Bella Flora of Dallas. And along this 15 year journey here’s what I know is true… 

THERE’S A RIGHT WAY…

And that way is whatever way makes you most comfortable.

I subscribe to the Platinum Rule of treat others as THEY would like to be treated. And as a Washington School of Protocol-trained expert, I’ve learned that etiquette is about making others feel comfortable.

That’s why, I’ll meet you wherever you are on this planning journey. And we’ll walk the path together. With discretion and good judgement. 

After all, the way you feel determines how your guests will feel. And I want them to feel fabulous!

 

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