Personalized Plan – Visions of Venice Event

Personalized Plan
Visions of Venice Dallas Showroom Opening


Event Date: November 4, 2021

Visions of Venice Showroom | Dallas Design District


Process

We look forward to executing the below plan together to create a stress-free event allowing you to make the most of this important time to celebrate the opening of your showroom.

  • Define and construct a budget with reasonable parameters to achieve your vision

  • Deep dive into your design inspirations (e.g., art, culture, architecture, etc.), which will create the foundation for an event that represents your brand

  • Encourage and facilitate a conversation among relevant stakeholders to ensure everyone has been heard

  • Assist in incorporating personalized details to make this opening feel true to Visions of Venice brand identity

  • Provide communication tools and techniques to allow you to navigate this process smoothly.


Inspired by Italy

Inspired by Italy



Inspired by Italy

Inspired by Italy

My Promises

  • I promise you’ll enjoy the planning and the event day.

  • I promise that you’ll always know where you stand – with the process, with the budget, and with the checklist.

  • I promise that you will never have to seek me out – I will always be available to assist throughout the process.

  • I promise to listen to your vision and ideas and together create an event that looks & feels like you.

  • I promise that there is no logistical challenge that I’m not up for – no problem that I cannot figure out some way to solve. And I’ll solve it – often before you are even aware of it.

  • I promise to use discretion in design, in spending and in the sharing of your information.

  • I promise to provide guidance and direction in protocol & etiquette to ensure that you are the best host possible for your guests.


 

Client Code

  • Flat fee structure: We provide clarity on exactly where we fit into your budget

  • Vendor transparency: We find the perfect retailers for you to work with and pay directly

  • Online portal access: We provide a platform for you to monitor and view your event progress in real-time

  • Passed-through savings: We provide you with savings, where applicable, utilizing our long-term industry relationships

  • Experience that matters: We provide you with over 15 years of personal experience navigating the world of events including stints in catering, floral, rentals, and planning to guide you through the planning maze


Inspired by Italy

Inspired by Italy


Inspired by Italy

Inspired by Italy


 


Inspired by Italy

Measures of Success

  • Peace of mind in planning for the first time

  • Confidence in your vendor selections from years of past experience

  • Roadmap for an event process with peaceful and attainable benchmarks

  • Clear direction on communicating decisions effectively to your various event partners

  • Attainable goal of ensuring your guests are relaxed, well taken care of and comfortable throughout this important opening celebration


 

Personalized Event Plan 

Please find below your road map to a successful, beautiful, and bespoke event.

Pre-Event

  • Create and maintain event checklist

  • Create and maintain event budget

  • Recommend and manage contracts for vendors who fit the budget

  • Schedule and attend vendor selection and planning appointments (This list may include venue, florist, photographer, filmmaker, entertainment, linen, transportation, stationary, caterer, lighting, décor, security, and valet.)

  • Assist in invitation and day-of paper good creation and design

  • Pre-determined monthly meetings, weekly phone calls, and daily emails as necessary to plan and finalize event details

  • Produce itinerary documents for immediate family and all vendors with minute-by-minute details

  • Provide vendor walk-through at reception venue one (1) week prior to the event

  • Consult on design of the event including concept, color story, and floor plan

  • Consult with stakeholders on important toasts or traditions for the evening 


Event Celebration Day

  • Manage all vendor set-up on the day of your event and on-site coordination of partners throughout the event

  • Coordinate itinerary with appropriate vendors 

  • Coordinate any repurposed pieces from the weekend’s events as needed

  • Coordinate payment of partner balances and distribute tips as requested

 


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F&B Inspiration

F&B Inspiration



Inspired by Italy

Inspired by Italy

Rates

Flat Event Planning Rate: $3,595 | 50% retainer due at signing | 50% two weeks prior to the event

Additional Staffing Fee: $40 per hour for assistants on the days of the event | billed post-event

 


Planner

I wear many hats (er bow ties.) I’m a diplomat, designer, advisor, counselor, sounding board,  dreamer… The list goes on.

I’ve dabbled and directed everything from catering sales and management for the Crescent Hotel and Rosewood Mansion, to wedding planning and floral design for Bella Flora of Dallas. And along this 15 year journey here’s what I know is true… 

THERE’S A RIGHT WAY…

And that way is whatever way makes you most comfortable.

I subscribe to the Platinum Rule of treat others as THEY would like to be treated. And as a Washington School of Protocol-trained expert, I’ve learned that etiquette is about making others feel comfortable.

That’s why, I’ll meet you wherever you are on this planning journey. And we’ll walk the path together. With discretion and good judgement. 

After all, the way you feel determines how your guests will feel. And I want them to feel fabulous!

 



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What do you say, friend?

I'm Julian Leaver.

After 15 years in event planning and luxury hospitality, not only can I see the end goal but I know the path through.

And together, I’d love to walk that path with you

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