Personalized Plan
Rory Meyers’ Celebration of Life

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Celebration of Life Date: Saturday, August 21st

6:30pm Cocktails followed by Dinner | Dallas Arboretum, Rosine Hall

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Process

We look forward to executing the below plan together to create a stress-free event allowing you to make the most of this important time to celebrate the life of your loved one.

• Define and construct a budget with reasonable parameters to achieve your vision

• Deep dive into your design inspirations (e.g., art, culture, architecture, etc.), which will create the foundation for an event that represents you both

• Encourage and facilitate a conversation among relevant stakeholders to ensure everyone has been heard

• Assist in incorporating personalized details to celebrate Rory’s life and history

• Provide communication tools and techniques to allow you to navigate this process smoothly.

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My Promises

• I promise you’ll enjoy the planning and the event day.

• I promise that you’ll always know where you stand – with the process, with the budget, and with the checklist.

• I promise that you will never have to seek me out – I will always be available to assist throughout the process.

• I promise to listen to your vision and ideas and together create an event that looks & feels like you.

• I promise that there is no logistical challenge that I’m not up for – no problem that I cannot figure out some way to solve. And I’ll solve it – often before you are even aware of it.

• I promise to use discretion in design, in spending and in the sharing of your information.

• I promise to provide guidance and direction in protocol & etiquette to ensure that you are the best host possible for your guests.

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Client Code

• Flat fee structure: We provide clarity on exactly where we fit into your budget

• Vendor transparency: We find the perfect retailers for you to work with and pay directly

• Online portal access: We provide a platform for you to monitor and view your event progress in real-time

• Passed-through savings: We provide you with savings, where applicable, utilizing our long-term industry relationships

• Experience that matters: We provide you with over 15 years of personal experience navigating the world of weddings including stints in catering, floral, rentals, and planning to guide you through the wedding maze

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Measures of Success

• Peace of mind in planning for a friend

• Confidence in your vendor selections from years of past experience

• Roadmap for an engagement with peaceful and attainable benchmarks

• Guest and family-focused weekend with options for every demographic and price point

• Clear direction on communicating decisions effectively to your immediate family and friends

• Attainable goal of ensuring your guests are relaxed, well taken care of and comfortable throughout this important Memorial Celebration weekend

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Personalized Event Plan 

Please find below your road map to a successful, beautiful, and bespoke event.

Pre-Event

• Create and maintain event checklist

• Create and maintain event budget

• Recommend and manage contracts for vendors who fit the budget

• Schedule and attend vendor selection and planning appointments (This list may include venue, florist, photographer, filmmaker, entertainment, linen, transportation, stationary, caterer, lighting, décor, security, and valet.)

• Assist in invitation and day-of paper good creation and design

• Pre-determined monthly meetings, weekly phone calls, and daily emails as necessary to plan and finalize event details

• Produce itinerary documents for immediate family and all vendors with minute-by-minute details

• Provide vendor walk-through at reception venue one (1) week prior to the event

• Consult on design of the event including concept, color story, and floor plan

• Consult with stakeholders on important toasts or traditions for the evening 

Memorial Celebration Days

• Manage all vendor set-up on the day of your event and on-site coordination of partners throughout the event

• Coordinate itinerary with appropriate vendors 

• Coordinate any repurposed pieces from the weekend’s events as needed

• Coordinate payment of partner balances and distribute tips as requested

 

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Rates

Flat Event Planning Rate: $14,595 | 50% retainer due at signing | 50% two weeks prior to the event

Additional Staffing Fee: $40 per hour for assistants on the days of the memorial celebration | billed post-event

 

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Planner

I wear many hats (er bow ties.) I’m a diplomat, designer, advisor, counselor, sounding board,  dreamer… The list goes on.

I’ve dabbled and directed everything from catering sales and management for the Crescent Hotel and Rosewood Mansion, to wedding planning and floral design for Bella Flora of Dallas. And along this 15 year journey here’s what I know is true… 

THERE’S A RIGHT WAY…

And that way is whatever way makes you most comfortable.

I subscribe to the Platinum Rule of treat others as THEY would like to be treated. And as a Washington School of Protocol-trained expert, I’ve learned that etiquette is about making others feel comfortable.

That’s why, I’ll meet you wherever you are on this planning journey. And we’ll walk the path together. With discretion and good judgement. 

After all, the way you feel determines how your guests will feel. And I want them to feel fabulous!

 

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