Personalized Event Plan – Sophie Vargas 15th Birthday

Personalized
Event Plan
Vargas 15th Birthday



Sophie Vargas

Sophie Vargas

Your Details

Desired Event Date: Saturday, June 2022
Desired Event Location: Dallas, Petroleum Club, Adolphus Hotel, Tower Club, Something with a View


Setting the Scene

Sophie is about to turn 15! You have been working hard in school and your birthday is coming up next year. What better way to celebrate this milestone than with a party for your friends and family hosted by your parents, Laura and Jose Vargas. Laura and Jose, you are both quite busy, so planning a birthday on your own is not something that either of you can take on at the moment and you both realize that the details really matter and you want to make sure you get it right!

You are looking to plan Sophie’s Quinceanera on a Saturday in June 2022, with around 75-100 guests and are just in the beginning stages of planning. You know that you want to plan your event in Dallas, at a location that has a view, a great reputation, and easy access for your guests. But, most importantly you want something that is not typical to other events you have attended and that feels authentically like your family and are searching for someone to help translate your dreams into reality.

Your vision of an event that is beautiful, elegant, approachable, adult-friendly and that brings a memorable and unique vibe (a seated meal and some unexpected surprises) will allow for all of your guests to be together, mix, mingle, and really bond over this shared experience. It is incredibly important that you find a planner who can assist you in navigating all of the choices that are available, while also helping execute your personal intimate entertaining style.

While you lean toward an aesthetic that is more elegant, Sophie, Laura, and Jose, you really believe in an understated less is more type of atmosphere that truly reflects you as a family and will allow for a relaxed vibe in an elevated atmosphere. You are all into food as well so ensuring the meal and bar errs on the side of great is a very important aspect of the evening, especially for Jose, while you Laura & Sophie will be focused on the decor (i.e. understated, elegant, and inviting in tones of white, blush, green and gold…and possibly some color) and making sure that your dining space feels full yet appropriate to make your event truly intimate.

Planning with intention, you are interested in a planning package that includes both vendor and logistics support and overall concept and design. You will have an event with your closest circle in attendance and are looking for it to be fun and not too stuffy. Sophie, Laura, and Jose, you are interested in making this milestone birthday as special as possible for your guests who have potentially seen it all and I stand ready to assist you in that cause.


“In a time of chaos, wonderment & being completely overwhelmed, Julian stepped in and gave us so much ease in our lives. That was a priceless gift.”

— Becky, Legacy Client


Your Personalized Event Options


Option 1

Event Planning & Coordination
Post-Event Brunch
Welcome Party

Option 1 Detailed Description

Flat Rate: $15,595

*This selection includes turn-key coordination from guest arrival through departure with thoughtful planning of each and every detail. This is the ultimate package for hands-off peace of mind for a complete event weekend


Reception Inspiration

Option 2

Event Planning & Coordination
Post-Event Brunch

Option 2 Detailed Description

Flat Rate: $12,595

*With this option, planning and execution is focused on the event weekend and the send off doesn’t end at the sparkler (or otherwise) exit! Our team will handle every detail through the post-event brunch for a flawless and stress-free send off to all of your family and friends


Reception Inspiration

Option 3

Event Planning & Coordination


Option 3 Detailed Description

Flat Rate: $9,595

*Our gold standard and starting point for planning and execution, this is our comprehensive planning, production, and design package for an unforgettable event weekend


Are you ready for some event planning transparency?


Process

We look forward to executing the event planning option you select together to create a stress-free event that reflects your personal style We will:

  • Define and construct a budget with reasonable parameters to achieve your vision

  • Deep dive into your design inspirations (e.g., art, culture, architecture, etc.), which will create the foundation for an event that represents you

  • Encourage and facilitate a conversation among relevant stakeholders to ensure everyone has been heard

  • Assist in incorporating both of your past history into your future

  • Provide communication tools and techniques to allow you to navigate the world of events


Inspiration

Inspiration



Inspiration

Inspiration

My Promises

  • I promise you’ll enjoy the planning and the event day.

  • I promise that you’ll always know where you stand – with the process, with the budget, and with the checklist.

  • I promise that you will never have to seek me out – I will always be available to assist throughout the process.

  • I promise to listen to your vision and ideas and together create a event that looks & feels like you.

  • I promise to never leave you alone on the event day. Someone will always be with you to assist with any need or issue that may arise.

  • I promise that there is no logistical challenge that I’m not up for – no problem that I cannot figure out some way to solve. And I’ll solve it – often before you are even aware of it.

  • I promise to use discretion in design, in spending and in the sharing of your information.

  • I promise to provide guidance and direction in protocol & etiquette to ensure that you are the best host possible for your guests.


 

Our Client Code

  • Flat fee structure: We provide clarity on exactly where we fit into your budget

  • Vendor transparency: We find the perfect retailers for you to work with and pay directly

  • Online portal access: We provide a platform for you to monitor and view your event progress in real-time

  • Passed-through savings: We provide you with savings, where applicable, utilizing our long-term industry relationships

  • Experience that matters: We provide you with over 15 years of personal experience navigating the world of events including stints in catering, floral, rentals and planning to guide you through the wedding maze


Inspiration

Inspiration



Inspiration

Inspiration

Measures of Success

  • Peace of mind in planning for the full guest experience

  • Confidence in your vendor selections from years of past experience

  • Roadmap for a planning period with peaceful and attainable benchmarks

  • Guest and family-focused event weekend with options for every demographic and price point

  • Clear direction on communicating decisions effectively to your immediate family and friends

  • Attainable goal of ensuring your guests are relaxed, well taken care of and comfortable throughout the event weekend


Praise

  

“I have been in a handful of weddings and truly have not seen one event planner be as organized and efficient as Julian. We will forever be thanking him for his time, his talent, and his infectious energy for making our wedding the most perfect weekend.”

— Kasey, Former Client


Kasey & Nash, Dallas, Texas - Rosewood Mansion

Kasey & Nash, Dallas, Texas – Rosewood Mansion


Heather & Kevin - Dallas, Texas - Union Station

Heather & Kevin – Dallas, Texas – Union Station

 

“No matter how many times someone says, “live in the moment” and “enjoy every moment” I think that might be impossible. The celebration flies by and is so incredibly magical but with Julian the planning is just as rewarding and fun as the celebration.”

— Heather, Former Client


Planner

I wear many hats (er bow ties.) I’m a diplomat, designer, advisor, counselor, sounding board,  dreamer… The list goes on.

I’ve dabbled and directed everything from catering sales and management for the Crescent Hotel and Rosewood Mansion, to wedding planning and floral design for Bella Flora of Dallas. And along this 15 year journey here’s what I know is true… 

THERE’S A RIGHT WAY…

And that way is whatever way makes you most comfortable.

I subscribe to the Platinum Rule of treat others as THEY would like to be treated. And as a Washington School of Protocol-trained expert, I’ve learned that etiquette is about making others feel comfortable.

That’s why, I’ll meet you wherever you are on this planning journey. And we’ll walk the path together. With discretion and good judgement. 

After all, the way you feel determines how your guests will feel. And I want them to feel fabulous!

 


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What do you say, friend?

I'm Julian Leaver.

After 15 years in event planning and luxury hospitality, not only can I see the end goal but I know the path through.

And together, I’d love to walk that path with you

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