Personalized Event Plan
Gordon & Mills
Rehearsal Dinner & Welcome Party Date: Friday, November 19, 2021
Location: Sixty Vines & Hotel Crescent Court
Post-Wedding Brunch: Sunday, November 21, 2021
Location: Private Residence
Setting the Scene
With Kristen and Henry’s wedding coming up in November, Laura, you’re excited to get started with planning a “Texas-sized welcome” for all of your friends and family to kick off this important celebration. You’re planning on a rehearsal dinner with the large wedding party and family at Sixty Vines, followed by a fun welcome party in the Courtyard and Garden Room at the Crescent. You’ll also need a little assistance coordinating transportation for you and your family members on Saturday, and would like to welcome your friends and family members over for a lovely brunch at your home on Sunday. Ultimately, you’d like this to be a thoughtful celebration that gives all of your nearest and dearest a moment to connect and enjoy the weekend and be a guest as well, allowing a trusted planner to handle the details.
Friday evening’s events will begin with a lovely cocktail hour in the courtyard outside the greenhouse, followed by dinner at Sixty Vines. You’d like to add some personalized touches that feel appropriate for the space without making it feel over over-produced. At Sixty Vines, a fun video, lovely toasts and some elegant and tasteful tabletop decor is all the space needs. Following the dinner, guests will return to the courtyard where some fun activations that encourage guests to interact will be in place. Some great music, lovely lighting, and some creative activities that tell Kristen and Henry’s story will set the scene for the evening. The priority being to create an inviting environment and allow everyone to truly visit before the rush of the wedding day.
Aesthetically, the evening will highlight the beauty of each space while bringing in some elements to make it feel even more welcoming. At the Crescent Courtyard, selecting some rented tables that don’t require tablecloths, and some lounge furniture, while letting lighting tell the story will be key for this event. Laura, you believe in an understated less is more type of atmosphere that truly reflects your family and will allow for a relaxed vibe in an elevated atmosphere. Some fun and interactive food stations with a casual feel, excellent bar service and great music will complete this event. You’re looking for a planner that will help you concept creative ideas without over-doing it, think through each and every detail, and make smart decisions on your behalf so that you can truly enjoy this weekend with your son and future daughter in law.
Continuing to Sunday, you’d like to host your closest friends and family in your home for a great Mexican-style brunch and coffee bar for a relaxed end to the weekend. You know how quickly the weekend will go by, and would like this moment to have one last meal with family and friends before they depart. This should be lovely and simple, and you need someone to ensure that each detail is thoughtfully handled so that you can get a little rest before joining your guests after a beautiful evening.
We absolutely understand that this is a one-time-only event, and an amazing moment to celebrate this joyful time with your friends and family. You want to avoid unnecessary stress and chaos and work with a partner who can understand your personal entertaining style and execute it flawlessly. We stand ready to assist you in that cause.
“In a time of chaos, wonderment & being completely overwhelmed, Julian’s team stepped in and gave us so much ease in our lives. That was a priceless gift.”
— Becky, Legacy Client
Your Personalized Wedding Options
Option 1 Detailed Description
Flat Rate – Sarah: $17,595
*Our gold standard and starting point for planning and execution, this is our comprehensive planning, production, and design package for an unforgettable wedding weekend
Flat Rate – Sarah: $11,595
*Comprehensive planning of Friday evening’s events from initial creative design consulting, through detailed event execution.
Rehearsal Dinner Planning & Coordination
Flat Rate – Sarah: $6,595
*Planning and coordination of all aspects of the Rehearsal Dinner for an impeccable evening to kick off the wedding weekend.
Are you ready for some wedding planning transparency?
We look forward to executing the wedding planning option you select together to create a stress-free wedding that reflects you as a couple. We will:
Define and construct a budget with reasonable parameters to achieve your vision
Deep dive into your design inspirations (e.g., art, culture, architecture, etc.), which will create the foundation for an event that represents you both
Encourage and facilitate a conversation among relevant stakeholders to ensure everyone has been heard
Assist in incorporating both of your past histories into your future together
Provide communication tools and techniques to allow you to navigate the world of weddings
We promise you’ll enjoy the planning and the event day.
We promise that you’ll always know where you stand – with the process, with the budget, and with the checklist.
We promise that you will never have to seek me out – I will always be available to assist throughout the process.
We promise to listen to your vision and ideas and together create a wedding that looks & feels like you.
We promise to never leave you alone on the event day. Someone will always be with you to assist with any need or issue that may arise.
We promise that there is no logistical challenge that I’m not up for – no problem that I cannot figure out some way to solve. And I’ll solve it – often before you are even aware of it.
We promise to use discretion in design, in spending and in the sharing of your information.
We promise to provide guidance and direction in protocol & etiquette to ensure that you are the best host possible for your guests.
Our Client Code
Flat fee structure: We provide clarity on exactly where we fit into your budget
Vendor transparency: We find the perfect retailers for you to work with and pay directly
Online portal access: We provide a platform for you to monitor and view your wedding progress in real-time
Passed-through savings: We provide you with savings, where applicable, utilizing our long-term industry relationships
Experience that matters: We provide you with over 15 years of personal experience navigating the world of weddings including stints in catering, floral, rentals and planning to guide you through the wedding maze
Measures of Success
Peace of mind in planning the perfect weekend
Confidence in your vendor selections from years of past experience
Roadmap for an engagement with peaceful and attainable benchmarks
Guest and family-focused wedding weekend with options for every demographic and price point
Clear direction on communicating decisions effectively to your immediate family and friends
Attainable goal of ensuring your guests are relaxed, well taken care of and comfortable throughout the wedding weekend
“I have been in a handful of weddings and truly have not seen one wedding planner be as organized and efficient as Julian Leaver Events. We will forever be thanking them for their time, talent, and infectious energy for making our wedding the most perfect weekend.”
— Kasey, Bride