Dallas Partial Service – Option 2

Dallas Partial Service
Option 2
Detailed Description


Dallas Event -  Arlington Hall at Turtle Creek Park

Dallas Event – Arlington Hall at Turtle Creek Park

The following are all
included in
Option 2


Event Planning & Coordination

 

Budgeting

  • Review and assess all vendor contracts thoughtfully to ensure each is maximizing the event’s financial guidelines as well as meeting each stakeholders needs and desires

Scheduling & Time Management

  • Create and maintain event checklist

  • Schedule and attend vendor selection and planning appointments for vendors not already booked (This list may include venue, florist, photographer, filmmaker, entertainment, cakes, linen, transportation, stationary, caterer, lighting, wedding atelier, menswear, hair and makeup, décor, security, and valet.)

  • Offer helpful task organization, tips and templates throughout the process for items such as the event guest lists, monthly tasks, reminders, and more

  • Pre-determined monthly event meetings, weekly phone calls, and daily emails as necessary to plan and finalize event details

Vendor Management

  • Recommend and manage contracts for vendors who fit the budget

  • Serve as liaison between all vendors ensuring that logistical needs are met, assembling a cohesive team

  • Manage all post-event removal from venue as well as ensure all contracted items were executed according to plan

Event Execution Preparation

  • Produce itinerary documents for the event party and all vendors with minute-by-minute event details

  • Provide vendor walk-through at venue one (1) week prior to the event

  • Gather and deliver amenity bags for out-of-town guests

  • Meet with family one (1) week prior to the event: pick up all personal items and transport them to the event venue

Event Execution

  • Manage all vendor set-up on the day of your event and on-site coordination of partners throughout the event. 

  • Manage all documents – layouts, itineraries, etc.

  • Work with all stakeholders, including the couple, families, event party, venue and vendors to maintain the timeline, troubleshooting anything that might arise and adjusting the schedule as needed

  • Maintain and execute inclement weather plans as needed for events with outdoor components

  • Coordinate payment of partner balances and distribute tips as requested

  • Coordinate transportation for out-of-town guests and event party

  • Coordinate event

  • Manage important event day details including alphabetizing escort cards and place cards, gifts, etc.

  • Hire and manage a professional coordination team to keep up with each and every detail with team members tailored to each specific event component *Assistants will be billed post-event at $40 per hour  

  • Provide a fully stocked emergency kit with everything from safety pins to white chalk, a spare bow tie, and more – Honed from thousands of mini “emergencies”


“Julian produced a comprehensive timeline of tasks and we checked the boxes together. It was incredibly helpful, not to mention soothing, to be presented with 2-3 options and just make decisions from an already curated list. A huge part of that was Julian understanding my taste and aesthetics and finding vendors and styling that followed suit.”

— Rachael, Former Client


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I'm Julian Leaver.

After 15 years in event planning and luxury hospitality, not only can I see the end goal but I know the path through.

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