Dallas Month-of Service
Option 3
Detailed Description

The following are all
included in
Option 3

Event Planning & Coordination

Scheduling & Time Management

• Create event checklist for you to work from maintain

• Suggest vendors not already booked (This list may include venue, florist, photographer, filmmaker, entertainment, cakes, linen, transportation, stationary, caterer, lighting, wedding atelier, menswear, hair and makeup, décor, security, and valet.)

• Offer helpful task organization, tips and templates throughout the process for items such as the event guest lists, monthly tasks, reminders, and more

• 3 Pre-determined monthly event meetings starting 8 weeks prior to your wedding to finalize details

Vendor Management

• Serve as liaison between all vendors ensuring that logistical needs are met, assembling a cohesive team

• Manage all post-event removal from venue as well as ensure all contracted items were executed according to plan

Event Execution Preparation

• Produce itinerary documents for the event party and all vendors with minute-by-minute event details

• Provide vendor walk-through at venue one (1) week prior to the event

• Gather and deliver amenity bags for out-of-town guests

• Meet with family one (1) week prior to the event: pick up all personal items and transport them to the event venue

Event Execution

• Manage all vendor set-up on the day of your event and on-site coordination of partners throughout the event. 

• Manage all documents – layouts, itineraries, etc.

• Work with all stakeholders, including the couple, families, event party, venue and vendors to maintain the timeline, troubleshooting anything that might arise and adjusting the schedule as needed

• Maintain and execute inclement weather plans as needed for events with outdoor components

• Coordinate payment of partner balances and distribute tips as requested

• Coordinate transportation for out-of-town guests and event party

• Coordinate event

• Manage important event day details including alphabetizing escort cards and place cards, gifts, etc.

• Hire and manage a professional coordination team to keep up with each and every detail with team members tailored to each specific event component *Assistants will be billed post-event at $40 per hour  

• Provide a fully stocked emergency kit with everything from safety pins to white chalk, a spare bow tie, and more – Honed from thousands of mini “emergencies”

“Julian produced a comprehensive timeline of tasks and we checked the boxes together. It was incredibly helpful, not to mention soothing, to be presented with 2-3 options and just make decisions from an already curated list. A huge part of that was Julian understanding my taste and aesthetics and finding vendors and styling that followed suit.”

— Rachael, Former Client