Dallas Event
Option 1
Detailed Description

The following are all
included in
Option 1

---

Event Planning & Coordination

 

Budgeting

• Create and maintain event budget

• Review and assess all vendor contracts thoughtfully to ensure each is maximizing the event’s financial guidelines as well as meeting each stakeholders needs and desires

• Assist in obtaining event insurance

Scheduling & Time Management

• Create and maintain event checklist

• Schedule and attend vendor selection and planning appointments (This list may include venue, florist, photographer, filmmaker, entertainment, cakes, linen, transportation, stationary, caterer, lighting, wedding atelier, menswear, hair and makeup, décor, security, and valet.)

• Offer helpful task organization, tips and templates throughout the process for items such as the event guest lists, monthly tasks, reminders, and more

• Pre-determined monthly event meetings, weekly phone calls, and daily emails as necessary to plan and finalize event details

Vendor Management

• Recommend and manage contracts for vendors who fit the budget

• Serve as liaison between all vendors ensuring that logistical needs are met, assembling a cohesive team

• Manage all post-event removal from venue as well as ensure all contracted items were executed according to plan

Consulting & Design

• Create and implement Pinterest strategy to assist with communicating your design vision

• Manage and coordinate the design of stationery

• Consult with stakeholders on important familial and cultural traditions as well as relevant event etiquette

• Manage details such as childcare, important gifts, and overall guest experience 

• Manage family dynamics thoughtfully in conjunction with all stakeholders to ensure a personal and thoughtful celebration

• Act as a sounding board for concerns, worries, and excitement for the day

Event Execution Preparation

• Produce itinerary documents for the event party and all vendors with minute-by-minute event details

• Provide vendor walk-through at venue one (1) week prior to the event

• Gather and deliver amenity bags for out-of-town guests

• Meet with family one (1) week prior to the event: pick up all personal items and transport them to the event venue

Event Execution

• Manage all vendor set-up on the day of your event and on-site coordination of partners throughout the event. 

• Manage all documents – layouts, itineraries, etc.

• Work with all stakeholders, including the couple, families, event party, venue and vendors to maintain the timeline, troubleshooting anything that might arise and adjusting the schedule as needed

• Maintain and execute inclement weather plans as needed for events with outdoor components

• Coordinate payment of partner balances and distribute tips as requested

• Coordinate transportation for out-of-town guests and event party

• Coordinate event

• Manage important event day details including alphabetizing escort cards and place cards, gifts, etc.

• Hire and manage a professional coordination team to keep up with each and every detail with team members tailored to each specific event component *Assistants will be billed post-event at $40 per hour  

• Provide a fully stocked emergency kit with everything from safety pins to white chalk, a spare bow tie, and more – Honed from thousands of mini “emergencies”

---

“Julian produced a comprehensive timeline of tasks and we checked the boxes together. It was incredibly helpful, not to mention soothing, to be presented with 2-3 options and just make decisions from an already curated list. A huge part of that was Julian understanding my taste and aesthetics and finding vendors and styling that followed suit.”

— Rachael, Former Client

---

Additional Weekend Events

 

Thursday Night Event Planning & Coordination

• Assist with venue and vendor selection

• Consult on design of the event including concept, color story, and floor plan

• Creation of event itinerary

• Coordinating itinerary with appropriate vendors 

• Coordinating any repurposed pieces from the weekend’s events as needed 

• Assist in invitation and day-of paper good creation and design

• Confirm final vendor payments as needed and handle delivery of final checks as applicable

• Day of coordination of event

Friday Night Event Planning and Coordination

• Assist with venue and vendor selection

• Consult on design of the event including concept, color story, and floor plan

• Creation of event itinerary

• Coordinating itinerary with appropriate vendors 

• Coordinating any repurposed pieces from the weekend’s events as needed 

• Assist in invitation and day-of paper good creation and design

• Confirm final vendor payments as needed and handle delivery of final checks as applicable

• Day of coordination of event

Sunday Morning Event Planning & Coordination

• Assist with venue and vendor selection

• Consult on design of the event including concept, color story, and floor plan

• Creation of event itinerary

• Coordinating itinerary with appropriate vendors 

• Coordinating any repurposed pieces from the weekend’s events as needed 

• Assist in invitation and day-of paper good creation and design

• Confirm final vendor payments as needed and handle delivery of final checks as applicable

• Day of coordination of event

---

“I love my clients. I love creating a legacy together.
I’ll have them as family forever.”

— Julian

---